Document Services Glossary
A simple glossary explaining common scanning, printing, digitisation, and shredding terms to help you understand the services we provide. Whether you’re managing archives, preparing legal files, printing documents, or organising a shredding project, this glossary breaks down the technical terms into plain English so you know exactly what everything means.
A
A0 / A1 / A2
International paper sizes used for large format documents such as architectural drawings, posters, and maps.
Archive Digitisation
The process of converting old or stored paper documents into digital files (PDF, TIFF, JPEG) for easier access and preservation.
Auto Feed Scanner
A machine that automatically feeds pages through for scanning, ideal for high-volume jobs.
B
Black & White Printing
Printing documents using grayscale rather than colour ink.
Bulk Scanning
Scanning large quantities of documents, often thousands or hundreds of thousands of pages.
C
Certificate of Destruction
A legal document confirming that your paper documents were securely shredded in compliance with GDPR.
Chain of Custody
A documented, secure process showing exactly how documents were handled from collection to completion.
Cloud Delivery
Sending digital files via a secure cloud platform instead of physical media like USB drives.
Colour Printing
Full-colour printing using CMYK inks for vibrant document output.
D
Data Capture
Extracting information from scanned documents, often using OCR or form-recognition technology.
Double-Sided Scanning
Scanning both sides of a page automatically — included at no extra cost with Paperclick.
DPI (Dots Per Inch)
A measurement of scanning or printing resolution. Higher DPI means higher clarity and detail.
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New Paragraph
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